Articles of association - Internal regulations LAMPS

Article 1 : Name, constitution and missions

The Multidisciplinary Modeling and Simulations Laboratory of University of Perpignan Via Domitia (LAMPS) is a research unit accredited by the French Ministry of Higher Education, Research and Innovation under the EA 4217 accreditation number.

LAMPS is mainly affiliated with the ED305 doctoral school, École Doctorale Énergie Environnement.

Where justified by the multidisciplinary nature of LAMPS, some laboratory members and their doctoral students are attached to another doctoral school (ED544, École Doctorale Intermed).

LAMPS aims to organize and promote disciplinary, multidisciplinary and transdisciplinary research in the fields of Mathematics, Physics, Mechanics and Computer Science, with a view to achieving synergy.

LAMPS's mission is to:

• active participation in fundamental, finalized and applied research;

• hosting and supervising trainees, doctoral students, young researchers and teacher-researchers;

• carrying out expert appraisals and regional, national and international research projects;

• disseminating knowledge and promoting research at regional, national and international levels.

Article 2 : Membership

LAMPS is made up of permanent members, temporary members and associate members.

Permanent members are : 

• Tenured lecturers at the University of Perpignan Via Domitia (UPVD) with the status of PR or MCF who have requested their principal attachment to the laboratory under the current five-year contract;
• Trainee lecturers attached to LAMPS as part of their recruitment, tenured lecturers from another higher education institution, with principal attachment to the laboratory;
• This attachment will have been the subject of an agreement beetween UPVD and the partner institution;
• Emeritus teacher-researchers appointed as such by the President;
• BIATSS and ITRF staff attached to LAMPS under the current five-year contract; 
• Any other teatcher-researcher, BIATSS and ITRF member attached to LAMPS on a permanent basis during the course of the five-year contract, subject to approval by the Academic Council-Research Committee and a decision by the President.

Temporary members are:

• ATERs;
• Doctoral students pursuing their doctoral research under the supervision of a laboratory member;
• Contract research engineers and postdoctoral fellows attached to the UPVD.

Associate members are:

• PAST, PRCE, PRAG of UPVD who have requested their research association with the laboratory. They are associated for as long as they benefit from their status within the UPVD;
• Associate researchers (teacher-researchers or researchers belonging to other university research units or major establishments requesting a secondary attachment);
• Secondary school teachers holding a doctorate and publishing, as well as PhDs from the laboratory or retired PhDs publishing;
• Professionals from the public or private sector, requesting their research association with the laboratory.

Associate members are required to submit an activity report every two years to the laboratory board, wich decides whether or not to maintain their status within the laboratory in view of their level or interaction and academic output.

Permanent members have voting rights. Temporary members include doctoral students, PhDs and engineers from UPVD.

Budgetary and recruitment issues, as well as the appointment of management bodies, are discussed by permanent members only.
 

Article 3 : Attachment

Permanent, temporary or associate members are those who have formally joined the laboratory at the start of the five-year establishment contract, or failing that:

• Peopole who have been assigned to the laboratory on recruitment;
• Peopole who have benefited from the exceptional attachment procedure (see below).

Candidates must first present their application and project to the laboratory council, which issues an opinion. The opinions of the applicant's home laboratory and the target laboratory (forwarded under cover of the corresponding unit directors, together with statements of decision from the laboratory councils) are forwared to the Academic Council - Research Commission for its opinion. The application, together with the relevant opinions, is then submitted to the President of the University for a decision on appointment.

Membership is lost by resignation or loss of entitlement.
 

Article 4 : General Meeting

The General Meeting comprises all permanent, temporary and associate members as defined in Article 2.

The laboratory meets at least once a year at an Ordinary General Meetting. At this meeting, it is kept informed of the laboratory's scientific activities, results and financial situation.

Permanent and temporary members elect their representatives to the Laboratory Board by a majority vote of those present or represented (see internal regulations specific to each unit).

The director of the research unit may convene an extraordinary general meeting on his own initiative or at the written request of at least one third of the permanent members.

The General Meeting is convened at least 8 working days before the meeting, by e-mail and by posting. It is informed at the same time of the meetnig agenda. No-one may hold more than two proxies.

In the event of a tied vote, the Director has the casting vote.

The following may be invited to meetings of the General Assembly; any representative of the Chair's team, the Director of the Doctoral School and any person deemed competent by the Laboratory Director to deal with the issues on the agenda.

In particular, the General Meeting is empowered to discuss all matters relating to non-permanent staff, and in particular doctoral students, for whom, however, a special agreement has been signed with the laboratory director.
 

Article 5 : Laboratory or research unit council

In its current configuration, the laboratory Council takes account of the major disciplines and themes within the laboratory. The composition of the Laboratory Council, according to the electoral colleges, is as follows: 

COLLEGE A : "TEACHING RESEARCHERS"
Designated members

3 teacher-researchers appointed by the "teacher-researchers" after internal consultation, representing the laboratory's various disciplines or themes.

Complementary elected members

3 teacher-researchers from all disciplines elected by all "teacher-researchers".

COLLEGE B "DOCTORAL STUDENTS"

2 doctoral students elected by doctoral students.

COLLEGE C : "BIATSS"

1 "BIATSS" staff member elected by "BIATSS" members.

OTHER MEMBERS
 

• The Director of LAMPS, elected by the General Assembly of the laboratory, restricted to permanent members of the teaching-research and administrative staff.
• The Deputy Director, elected in a subsequent ballot by the General Assembly of the laboratory, restricted to permanent members of the teaching-research and administrative staff.

A total of 11 permanent members.

To this number will be added a maximum of 1/3 of members designated by the future director, i.e. 3 members. The term of office for each member is set at five years, and is renewable. In the event of absence, each permanent member of the Board may be replaced by a deputy. The substitute has all the prerogatives of the permanent member. The Board reservers the right to invite other members to attend its meetings without voting rights. Voting is by a two-round, first-past-the-post system. Members are eligible for re-election. A member who leaves the laboratory is no longer a member of the Board, and a by-election is held as soon as possible (if necessary).
 

Article 5.2 : Powers

The Laboratory Council has an advisory role. It is consulted by the laboratory director on :

• the status, activities, coordination of research and composition of teams;
• the budgetary resources to be requested from the supervisory authority and the distribution of allocated resources;
• the management of human resources and the HR resources to be requested from the supervisory authority;
• the laboratory's research contract policy;
• the policy of promoting research and disseminating information and work;
• the policy of training trough research;
• the consequences to be drawn from the opinions formulated by the supervisory authority or by the HCERES;
• all measures relating to the organization and running of the laboratory and likely to have an impact on the situation and working conditions of the laboratory's members.

The laboratory Board contirbutes to the self-assessment process and to the evaluation of the laboratory by the HCERES : contribution to the laboratory's self-assessment report, to the visiting committee, to the analysis of the HCERES report and to proposals for responses.

The laboratory Council is consulted on all requests for new members to join the laboratory.

Only the Laboratory Council, which is restricted to permanent teacher-researchers, takes part in votes to give its opinion on :

• all budgetary questions;
• subjects concerning a teacher-researcher;
• the selection of thesis subjects that the laboratory wishes to submit to grant juries (doctoral school, region, etc.).

Article 5.3 : Functioning

The laboratory Council is chaired by the laboratory Director, or in his absence by the Deputy Director. It meets as often as necessary, and at least twice a year, when convened by the Director or at the written request of at least one third of its members.

The Director sets the agenda for each meeting, which is posted at least eight working days before the meeting on the laboratory's premises. Other items may be added to the agenda at the request of at least a third of the members of the Laboratory Council, and on written application to the Director. Certain items not included on the initial agenda may be taken up under other business if all members present give their agreement at the start of the meeting.

Decisions are taken by a simple majority of members present and represented. No member may hold more than two proxies.

The director draws up, signs and distributes a statement of conclusions within one month. He/she draws up a report, which he/she submits to the Laboratory Council for approval at the next meeting.

Restricted : The Restricted Laboratory Council is chaired by the Laboratory Director, or in his absence by the Deputy Director. It meets as often as necessary, and at least twice a year, when convened by the Director or at the written request of at least one-third of its members.
 

Article 6 : Director

Article 6.1 : Appointment

The Director is a teacher-researcher or equivalent employed by the University of Perpignan Via Domitia and a permanent member of the laboratory. He/she is elected by the General Meeting for a five-year term, renewable once. If he/she is not an elected member of the Laboratory Council, he/she becomes an ex officio member with voting rights. Candidates must submit their candicacies at least eight days before the election. Voting is by secret ballot. To be elected, the candidate must obtain an absolute majority of the votes of the General Meeting members present or represented, it being understood that no-one may hold more than one proxy. A physical quorum is required for this election. In the event of the resignation or death of the director, an election must be held within three months. Elections are organized by the Laboratory Council and approved by the University President.
 

Article 6.2 : Responsibilities

He chairs the Laboratory Council.

He is the authorizing officer, by delegation from the University President, for the laboratory's financial resources. He signs purchase orders and invoices. He signs all research contracts carried out in the laboratory, as well as internship agreements. If he is unable to sign, the documents will be signed by the university president or the vice-president for research.

He draws up a five-year activity report, which is discussed by the Laboratory Council and forwarded to the President, the Research and Development Departement (SRV) and the Doctoral School.

It proposes, where appropriate, laboratory policy on issues such as : recruitment promotion of laboratory members, visiting professorships, methods of disseminating the work of laboratory members and, more generally, makes proposals concerning all matters 

By delegation of the university president, the premises are under the responsibilty of the laboratory director, who is in charrge of enforcing the rules of ethics, health and safety, IT and other collective provisions in force in the establishment.
 

Article 7 : Deputy Director

Article 7.1 : Possible appointment

The Deputy Director is a teacher-researcher or equivalent employed by the Univerisity of Perpignan Via Domitia and a permanent member of the laboratory. He/she is elected by the General Meeting for a five-year term, renewable once. If he/she is not an elected member of the Laboratory Council, he/she becomes an ex officio member with voting rights. Candidates must submit their candidacy at least eight days before the election. Voting is by secret ballot. To be elected, the candidate must obtain an absolute majority of the votes of the General Meeting members present or represented, it being understood that no-one may hold more than one proxy. A physical quorum is required for this election.
 

Article 7.2 : Responsibilities

The Deputy Director assists the Director, in particular in his representational duties. In the Director's absence, he/she replaces the Director in carrying out the laboratory's day-to-day business, but does not have signing authority.
 

Article 8 : UR operations

Operating procedures relating to the dissemination of research results, missions, heath and safety rules, and other uses of collective resources or IT facilities are governed by the UPVD's internal regulations.

The laboratory director is assisted by an administrative staff responsible for administrative and financial tasks in direct liaison with the corresponding departments of the establishment, in particular the research and development department (SRV), the communication and culture department, the international relations department (SRI)...
 

Article 9 : Modification of the Articles of Association

The articles of association are subject to change and may be amended at any time at the request of one third of the laboratory's members.

All members of the laboratory and all guests are required to respect the confidentiality of the work entrusted to them and their colleagues. The same applies to related scientific results.

The budget is used to finance the laboratory's general operating expenses, as well as expenditure on activities, equipment, equipment maintenance, installations, etc. The director manages the laboratory's budget. He is the authorizing officer by delegation of signature from the President of UPVD. A single budget line has been created for LAMPS. All expenditure is subject to the prior approval of the LAMPS Director, who will ensure that the budget is distributed evenly among the laboratory's members, according to a number of criteria approved by the Laboratory Board.